In some instances it's simply a case of new files being copied across as soon as they are saved, and for others it's a case of having regular backups carried out at specific times. Luckily, there are a number of backup software solutions that aim to do exactly this, by allowing you to easily and automatically set up different backups as and when you need to. This is especially as you won't want it to complicate your document management (opens in new tab), especially when using file management (opens in new tab) to share files securely (opens in new tab). However, trying to coordinate everything together can be a pain, as you don't want to have to manually copy all of your files and folders to another backup just because a few have changed.

Ideally, any cloud backup would be supported be another solution such as an external hard drive (opens in new tab). While there are cloud backup solutions (opens in new tab) such as Google Drive and Microsoft OneDrive available for general use, it's best not to rely on a single backup solution. Whether you're a business or personal user, it's essential to have some form of backup software in place for all your documents and data, else risk losing everything to a hard drive crash.

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